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Committee approves Smithfield fire-panel replacement, graduation chairs, CHA invoices and Rutledge payments
Summary
At its March meeting the East Stroudsburg Area SD Property & Facilities Committee approved a Smithfield fire-panel replacement, the final chairs purchase for North High School graduations, payment of CHA invoices and final payments/change order for Rutledge Excavating (phase 2).
The East Stroudsburg Area School District Property & Facilities Committee on March 5 approved four procurement and payment items, voting in favor of a fire-panel replacement at Smithfield, the final installment purchase of graduation chairs for North High School, payment of CHA invoices and Rutledge Excavating’s final payment and change order for stormwater work at North Campus.
The motions carried after voice votes of those present; the transcript records committee members answering “Aye” when asked to affirm each motion. The items approved were recorded on the meeting agenda and supported by staff presentations.
The committee voted to recommend Keystone Fire and Security for the Smithfield fire-panel/panel-box replacement. The amount announced during the motion was $10,002.96 and 90¢; the item had earlier appeared on the agenda as $10,296.90 (see clarifying details). Committee members approved the recommendation so the vendor may order parts with the stated lead time.
The committee also approved the final purchase of graduation chairs for North High School from the vendor listed as Events Stable for $8,954.30, the final tranche to reach the district inventory goal of 2,000 chairs (1,000 at High School North and 1,000 at High School South).
A motion to pay CHA invoices “as presented” passed by voice vote. Committee members discussed timing of contractor invoices earlier in the meeting; staff said invoices are typically processed after committee and board approval and therefore can run about 30 days behind.
Finally, the committee approved Rutledge Excavating’s payment request for $42,078.21 (final payment for phase 2) and accepted a change order of $22,497.73 related to additional paving, excavation and restoration encountered during the pipe work.
No individual recorded roll-call votes or named tallies appear in the meeting transcript; votes were recorded by vocal assent. The approvals direct staff to proceed with vendor procurement and payments per the approved amounts and contract provisions.
Votes at a glance
- Smithfield fire-panel/panel-box replacement (Keystone Fire and Security): motion recorded at $10,002.96 and 90¢; approved by voice vote. (Agenda earlier listed $10,296.90; see clarifying details.)
- Graduation chairs (vendor “Events Stable”): $8,954.30; approved by voice vote.
- CHA invoices: approved “as presented” by voice vote.
- Rutledge Excavating: final payment $42,078.21; change order $22,497.73; both approved by voice vote.
The committee adjourned after the recorded votes. The actions will proceed to payment and procurement steps under district procedures.
