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Votes at a glance: selectmen approve budget adjustments, contracts and permits on Jan. 28
Summary
The Board of Selectmen approved a package of permits, contracts and personnel actions at its Jan. 28 meeting, from the Farmers Market permit to vehicle and IT purchases and multiple capital and maintenance contracts.
The Board of Selectmen took multiple formal actions at its Jan. 28 meeting. Below is a concise list of approved items and next steps. Unless otherwise noted each motion carried by voice vote and was recorded as unanimous.
Votes at a glance
- Agenda and minutes: The board voted to approve the meeting agenda and the minutes from the prior meeting (unanimous).
- New Canaan Farmers Market: The board approved a request from Alexis Gazy, market master, to hold the 2025 summer New Canaan Farmers Market at the Lumberyard parking lot, Saturdays 10 a.m.–2 p.m., April 26–December 2025 (motion, second; unanimous).
- Animal control vehicle purchase: The board approved purchase of a used 2021 Chevrolet Equinox for animal control from Carl Chevrolet in the amount of $24,179; the price reflects trade‑in and the contract was authorized (motion, second; unanimous).
- Kerma (LAP) insurance PO increase: The board approved an increase to the town’s liability/auto/property (LAP) insurance purchase order to cover premium adjustments tied to recent vehicle and equipment purchases (motion, second; unanimous). The requested increase is $5,500 to cover premium changes from fleet updates.
- Special testing labs (police building): The board approved a $19,000 increase to the testing contract for materials testing required by the police‑department renovation’s special inspections (motion, second; unanimous). Funds come from project soft costs.
- IT/computer equipment (police move): The board approved a contract with It Savvy LLC for new police‑department staff computers and related networking equipment in the amount of $62,617.43 plus a $2,500 contingency (total $65,117.43) and authorized staff to complete the purchase (motion, second; unanimous).
- Fence repair at Water Pollution Control Facility: The board approved a $805 increase to an existing purchase order with A to Z Services LLC for additional fence repairs required at the treatment plant (motion, second; unanimous).
- Granite curbing for sidewalks: The board approved a contract with William Stone for granite curbing on various sidewalk projects in the amount of $19,443.75 plus a $500 contingency (motion, second; unanimous).
- Waveney Park/Powerhouse plumbing: The board approved a contract with Eastern Mechanical Services for replumbing work to support a renovated second‑floor bathroom at the Waveney Park Powerhouse ($9,575 plus a 5% contingency; total $11,475) (motion, second; unanimous). The board later directed finance staff to revise FY26 capital submission per discussion.
- Tree work: The board approved a $17,404 contract with Mill River Tree Service for removal, pruning and stump removal at various town locations (motion, second; unanimous).
- Personnel hire: The board approved hiring Jackson Sainville as Mechanic II in public works (motion, second; unanimous).
- Microsoft subscriptions (IT): The board approved a renewal with Presidio for Exchange Online, Microsoft Teams and SharePoint in the amount of $16,276.20 (motion, second; unanimous).
- Mileage reimbursement: The board adjusted the town mileage reimbursement rate to 70¢ per mile effective Jan. 1, 2025, matching the IRS rate (motion, second; unanimous).
Notes on procedure and follow‑up: Most votes were carried by voice and recorded as unanimous. Several approvals involved project‑level contingencies and drew from capital project budgets or internal services funds; staff committed to finalizing contract paperwork and to bringing any required follow‑up items (additional contingency authority, warranty documentation, contractor certificates of insurance) to the appropriate next meeting or to staff files. Several items (police building testing, IT purchases, Powerhouse capital lines) have linked budget and scheduling dependencies that staff will track and report to the board or the Board of Finance as required.
