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Committee reviews phone audit; identifies three unknown lines and library billing reductions
Summary
A staff phone audit found most village lines in use, flagged three lines at Village Hall requiring a technician trace, and reported a library phone consolidation that reduced recurring monthly costs. The committee recommended a support request to trace unknown numbers and to cancel lines if not needed.
Village staff presented the results of a phone audit and the Finance Advisory and Enhancement Committee agreed to ask the phone vendor to trace three unknown Village Hall numbers so the village can cancel any unused lines.
Key findings: Staff verified that primary hard lines for Public Works and sewer/SCADA functions are required for alarm and control communications. The police lines use FirstNet but have separate billing. The pool currently uses a cellular hotspot in summer months and should be disconnected in August; the after‑school/full‑day camp requires year‑round service. The library consolidated some phone/fax/printer functions, and staff reported the library’s monthly bill has been reduced by roughly $114 per month in the recent billing cycle after cancelling an old line and merging fax into the copier.
Unknown numbers and next steps: Audit work identified three phone numbers tied to the Village Hall account that staff could not identify (+1 564‑157‑07 and two other rollover numbers referenced in the audit). Staff recommended submitting a technician support request for a tag‑and‑locate to determine physical endpoints; the committee agreed. If any of the traced lines are unused, the village will cancel them to save recurring costs.
Why it matters: The audit is part of routine fiscal stewardship to ensure the village is not paying for unused lines or unnecessary services. Committee members noted the importance of keeping required landline/backups for critical infrastructure (SCADA/alarm lines and shop power checks) while eliminating redundant lines.
Ending: Staff will file a support request with the phone vendor to trace the three unknown Village Hall numbers, confirm the pool hotspot schedule and confirm library billing changes; no formal committee action was required beyond the direction to proceed with the trace.
