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Estacada SD 108 pauses fitness center project after higher cost estimates
Summary
Board members paused a previously approved fitness center project after staff presented higher soft-cost estimates (about $450,000) versus an earlier $275,000 approval; board members cited capital fund limits and recommended further cost estimates and contractor quotes.
Estacada SD 108 board members on Feb. 4, 2025, moved to pause work on a proposed district fitness center after staff and board members reported that more complete cost estimates substantially exceeded the board’s previously approved $275,000 budget.
Board discussion credited Director Berman and others for compiling a list of soft costs and operations items (including plumbing and bathrooms) that pushed the project estimate toward roughly $450,000. Board members said some numbers came from recent actuals and vendor lists and that additional line items (plumbing, HVAC, electrical, fixtures and safety upgrades) were not captured in the earlier figure.
Board members described the capital construction fund balance as about $550,000 and noted the district also maintains a separate contingency of about $2,250,000. Several directors said spending the capital construction balance on this project would nearly deplete funds set aside for urgent repairs such as broken boilers or water pipes. For those reasons, board members agreed to pause and seek more detailed contractor quotes and a turnkey estimate before advancing the project.
A board member suggested obtaining at least three contractor bids on a defined scope (a shell plus necessary systems and plumbing) to determine a realistic turnkey price. No final contract or spending authorization was approved at the meeting.
The board said it wants future reports with deeper cost breakdowns to ensure long-term value and durability before committing capital construction funds.
