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LaSalle County emergency management staff pitches D4H incident-management software; contract to be forwarded for signature
Summary
LaSalle County Emergency Management discussed a $15,000 D4H incident-management software subscription, with about $13,000 covered by grant funding. County and legal staff said vendor changes and automatic renewal terms were addressed; staff will forward the contract to the chair or take steps for full-board approval.
LaSalle County Emergency Management presented a plan to adopt D4H incident-management software and described a $15,000 annual cost, about $13,000 of which is covered by grant funding.
The county's emergency management director, Fred (EMA director), told the Public Safety Committee the software is a cloud-based incident-management and reporting tool meant to improve county and municipal information sharing during incidents and exercises. ‘‘It will allow us to create an incident report based off of that’’ and track volunteer training and equipment maintenance, Fred said.
LaSalle County State's Attorney Mr. Herman said his initial contract concerns — including litigation venue and backups — had largely been addressed after discussions with the vendor and staff. ‘‘Between Fred and D4H, they've alleviated my concerns. They were minor concerns to begin with,’’ Herman said.
Committee members asked about data security, CAD integration and licensing. Fred said the system is standalone (not a CAD import) but can interface with other systems; the vendor provides automatic backend updates and security certificates the county staff described as robust. He said the county's license will cover 50 users and that 20–21 seats will remain in the county Emergency Operations Center so municipal partners, dispatch, highway, and sheriff's offices can be given access when needed. John (IT staff) reviewed the software online and did not raise an objection.
Fred said the contract includes an automatic one-year renewal unless cancelled but that the vendor also auto-terminates service if renewal payment is not made. He told the committee the item was in the current EMA budget. The committee did not record a formal vote to sign the contract during the meeting; Fred said he would forward the contract to the chair (Don) or sign it and indicated the item would go to the full board as required for contracting.
Committee discussion emphasized practical uses such as reporting downed trees or outages during ice storms and creating a single situational assessment for state inquiries. No formal contract execution was recorded in the meeting minutes.
The committee did not take a formal vote to execute the contract at the meeting; next steps recorded were forwarding the contract to the chair or presenting it for full-board approval.
