Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Procurement Vendor Approval topic
No spam. Unsubscribe anytime.
Board approves Hunter Perel as third‑party HVAC/plumbing vendor for 2024‑25 sinking fund work
Summary
Marshall Public Schools trustees approved recognizing Hunter Perel as a third‑party vendor for HVAC and plumbing services charged to the district sinking fund after auditors noted the vendor's payments exceeded the board's bid threshold.
Marshall Public Schools trustees voted to approve Hunter Perel as a third‑party contracting vendor for HVAC and plumbing services paid from the district’s sinking fund for the 2024–25 school year.
The board acted following an auditor inquiry that identified vendors paid from the sinking fund whose expenditures exceeded the district’s bid threshold. Kendra, a district staff member, told trustees that Hunter Perel has an established relationship with the district and that payments from the sinking fund for 2024–25 had exceeded the bid threshold of $30,512, prompting the board notification and approval request.
Trustees framed the action as a transparency and compliance step rather than a new procurement award. Vice President Shawna Gamble moved to approve Hunter Perel as a third‑party vendor for services to be paid from the sinking fund; Secretary Derek Allen seconded. The motion passed by voice vote; the board did not record a roll call for the item.
Board members discussed whether the district should solicit bids or quotes in future procurement cycles. Staff said the district could seek quotes in May or June for the next school year and noted services differ from one‑time purchases; HVAC and plumbing are ongoing service contracts that often continue with vendors familiar with district systems.
No dollar amount for the approved services was provided during the meeting; trustees said the motion authorized the district to pay Hunter Perel from the sinking fund for services already being provided and to ensure public transparency in meeting audit expectations.
The board directed staff to consider procurement timing and possible policy updates to make vendor approvals or bidding practices more routine for services that exceed thresholds.
