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Board approves $14 million construction award for Green Holly Elementary HVAC and roof work
Summary
The Saint Mary's County Board of Education approved a construction contract to replace HVAC systems and flat roofs at Green Holly Elementary, awarding the job to Shible Construction and authorizing a contingency. The two‑year project is slated to begin this summer and includes alternates funded in part by a Healthy Schools grant.
The Saint Mary's County Board of Education voted Feb. 5 to award a construction contract for HVAC replacement and flat‑roof work at Green Holly Elementary School, approving a contract award to Shible Construction and a construction contingency.
The agenda item requested board approval of a contract award and contingency to complete the b‑side HVAC replacement and the a‑side flat roof replacement at Green Holly Elementary School. "The request is to approve, the award the contract on 14,496,000 to provide construction services and $869,760 dollars for construction contingency to Shible construction for the entire, project of both sides," said Ayano, a facilities staff member who presented the project to the board.
The superintendent's office and facilities staff told the board the project replaces a 1989 HVAC system with like‑for‑like rooftop units, VAV boxes and boilers, replaces a built‑up flat roof, replaces an on‑site oil tank in kind and upgrades life‑safety systems. The presentation said alternates accepted for the project include LED lighting upgrades, a larger 50 kW emergency generator that covers life‑safety systems, and replacement of a multipurpose‑room floor material identified as containing mercury; the latter allowed the district to apply for and use funds from a Healthy Schools grant.
Facilities staff described the procurement process: a two‑step prequalification followed by proposals. They said solicitation notices were sent to 2,574 contractors; five submitted technical proposals, four were invited to bid and two final proposals were received. Staff recommended Shible Construction, a Southern Maryland firm with prior local school work.
Project timing and budget: presenters described the work as a two‑year project starting this summer and said the district would seek Interagency Committee (IAC) contract approval in March so the contractor can begin procurement. The presenter said equipment lead times and supply delays informed the two‑year schedule. In the motion recorded on the transcript the board approved "the construction award to Shible Construction in the amount of $14,000,496 and a construction contingency in the amount of $869,760." The motion passed on a voice vote; no individual roll‑call votes were recorded in the minutes.
Board members asked whether the bid was lower than the facilities master plan estimate and about salvaging an existing boiler for inventory; staff answered that the bid came in lower than the master plan estimate and that one still‑serviceable boiler would be reclaimed for use as spare equipment in the district.
The district said the accepted alternates and the Healthy Schools grant reduced the need to draw additional CIP funds. Staff also said the project will include upgrades to fire alarm technology (voice evacuation capabilities) though that is not yet mandatory under state code.
Action: the board approved the contract award to Shible Construction and authorized the stated contingency; staff will pursue IAC contract approval and proceed with procurement and mobilization planning.
The board moved next to other agenda items after the vote.
