Copperas Cove approves cooperative agreement with Corpay for fuel card services

The Copperas Cove City Council on Feb. 4 authorized the city manager to execute a cooperative agreement with Corpay Technologies Operating Company LLC to provide fuel card services and related products for city vehicles.

City staff said the agreement continues the existing FleetCor/Fuelman program under Corpay’s new name and recommended a retail-based pricing discount that, according to the staff presentation, yields a 3.5-cent-per-gallon discount on regular gasoline and a 7.5 percent discount on diesel at the transaction level. Scott Osborne, director of public works, told council staff estimates the program will save the city about $10,300 over the coming year.

The recommendation follows a solicitation and comparison of proposals from three vendors, staff said, and relies on a cooperative purchasing relationship (Omnia Partners) that could extend the contract into 2026 if that cooperative’s contract with Corpay is renewed.

Councilmember John Hale and other members asked for clarification about what “related products” could be charged on issued cards; Osborne said cards are assigned to specific vehicles and employees, use individual PINs, and that finance staff reviews invoices and reconciles charges through Corpay’s dashboard. Osborne said staff would confirm which non‑fuel products, if any, would be activated on the accounts.

Councilmember Christina Strophas moved to authorize the agreement; Rita Hogan seconded. The motion carried on a voice vote.

The cooperative agreement replaces the current contract set to expire in March and, per the staff memo, maintains accountability and discounting for the city’s vehicle fleet. No roll-call vote with individual yes/no tallies was read into the record; the meeting record shows the motion carried on the council’s voice vote.