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Select Board reviews municipal building design funds, software transition and comp time policy
Summary
The Select Board heard updates on the municipal building committee’s design-phase funding, an upcoming RFQ for design services aimed at town meeting 2026, a partial software transition for the town clerk function, and plans to revise comp time policy in the employee handbook.
The Brentwood Select Board received several administrative updates at the Feb. 4 meeting covering facilities planning, software transitions and personnel-policy review.
Municipal building committee: The municipal building committee reaffirmed that $25,000 plus funds already in capital reserve will cover the planned design-phase work. The committee plans to discuss an RFQ at the March meeting (March 18 at 1:30 p.m.) and aims to present three building options at the 2026 town meeting: a stand-alone police building; a police building with an attached or detached town hall to be built later; and a combined joint-use building.
Town clerk and tax software transition: Daphne requested approval to proceed with a software product for town clerk functions and tax-collector transition work. Board members said the town clerk portion of the transition can proceed independently, while the tax-collector functions must wait until assessing/valuation software (reval) work is coordinated. Staff are discussing a phased transition to new software (referred to in the meeting as Avatar/Avitar) and will coordinate payroll and accounts-payable transitions afterward.
Comp time policy: Board members agreed to review and clarify the employee manual’s comp time language. Staff noted the policy’s current wording is confusing about whether comp time accrues at straight time or overtime rates and whether employees can be compelled to take comp time. The board asked staff to review applicable statute(s) and present clarified handbook language at a future meeting. Select Board members emphasized that if the town wants to allow regular paid overtime across positions, that should be budgeted explicitly.
Other administrative updates: The board heard that proceeds from a long-running legal matter (referred to as the Noyes property sale) may soon be distributed to the town; staff said they are coordinating with the estate administrator and expect funds to be disbursed after a 30-day waiting period following a recent court denial of a last-minute petition.
No formal votes were taken on these updates during the meeting.
