Public Works Committee approves minutes, claims and three contract actions; vehicle purchase, Graybar and Celera contracts cleared

The DuPage County Public Works Committee on Tuesday approved routine minutes and claims and voted to approve three procurement actions by voice vote.

What passed - Approval of Public Works Committee minutes (motion moved and seconded; voice vote carried). No roll-call tally recorded. - Payment of claims (claims report 25 4 20 6; motion moved and seconded; voice vote carried). - Joint purchasing agreement / purchase order (PW125): approval of Contract Purchase Order 274 for a Ford F-Series Super Chassis cab with service body for DuPage County Public Works, term 02/11/2025 to 11/30/2025, not to exceed $78,859. Committee discussion noted lead time for chassis delivery and the possibility that body fabricators would complete vehicle upfitting; members said the purchase is for an actual vehicle in stock and that tariffs would not affect the present sale; motion carried by voice vote. - Graybar Electric Company contract (FMP225): recommendation to approve a contract to furnish and deliver electrical and lighting products for facilities management and the power plant, period February 2025 through August 2025, with a total not to exceed approximately $373,408.30 as stated in the agenda presentation; committee members noted expected energy-payback timelines during discussion; motion carried by voice vote. - Celera, Inc. contract (DEP325): approval of a contract to manage application services and permitting software for building and zoning, transportation, stormwater and public works for the period February 2025 through 02/20/2026, not to exceed $203,674.36; no discussion recorded and motion carried by voice vote.

Notes on voting and record - Votes reported in the meeting were voice votes; the transcript records unanimous "Aye" responses and motions carrying, with no roll-call tallies provided. - Several motions were moved with short comment and a second; the transcript does not identify individual members who moved or seconded each motion by name in all cases.

Context - Committee members asked clarifying questions about delivery timelines and tariffs for the vehicle purchase and discussed payback on the Graybar electrical project. - The purchase order for the Ford chassis includes a delivery window that extends to November 2025 to provide operational runway for chassis receipt and upfitting by a service-body vendor.

Ending - All listed procurement and consent items on the committee agenda were approved and will proceed to the next administrative steps.