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Centennial committee reviews budget, sponsorships and event list; fireworks proposal headed to council
Summary
Committee reviewed a consolidated Centennial budget, sponsorship income and event-specific budgets; fireworks proposals were presented for council consideration and staff outlined how event costs and sponsorships will be tracked.
Committee members reviewed the Centennial account sheet and line-item budgets for upcoming events, including sponsor income, in-kind contributions and preliminary actuals. Committee staff reported a consolidated balance of $27,775 in combined cash and recorded sponsor income; that figure includes a $75 business-expo entry payment the committee received the same day.
The committee discussed several event budgets and next steps. Staff said purchases already made for opening day and Heritage Day should be turned in immediately to reconcile the spreadsheet and keep the totals accurate. For the fireworks display proposed for May 18, staff reported they had collected four bids and planned to present a $20,000 recommendation to the city manager and City Council; committee members asked staff to have that proposal in hand for the council meeting so the Council could act.
Members also discussed the production and distribution of Centennial T-shirts and a souvenir program. Designers had sent a preliminary T-shirt layout; members asked for the logo to be larger on the front and for sponsor recognition to be consolidated on the back. Committee members recommended limiting the amount of text on the shirt so the design remains wearable and keepsake-worthy.
Committee members asked staff to post an up-to-date budget spreadsheet in a shared location and to update it after each expenditure so event leads can track funds and remaining balances. Staff agreed to route finalized spreadsheets through the committee—s communications lead for web posting and to provide periodic updates between meetings.
