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Committee moves to update payday policy, eliminating routine paper checks
Summary
The Personnel Committee approved an amendment to the payday policy to reflect existing practice of direct deposit and to clarify that hard-copy pay statements will not automatically be provided but can be requested.
The Personnel Committee approved updated payday policy language to reflect the county’s current payroll practice of paying employees by direct deposit and to remove routine issuance of paper checks.
The committee approved a motion — with an editorial change to add the word “automatically” to item 4 — so the policy will state that hard-copy pay statements will not automatically be provided but that employees may request printed statements from Human Resources. Committee members and HR staff said direct deposit and pay cards are already in use, and the change aligns the written policy with operational practice.
Committee discussion noted accommodations for employees who do not use direct deposit: pay cards (debit cards) or printed statements on request. Human Resources staff said existing payroll systems already provide electronic access to pay information. The committee voted to accept the payday policy amendment for this meeting with the suggested editorial insertion and to bundle this change with other personnel policy updates for formal submission to the county commission.
