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Council authorizes release of RFP for citywide landscape maintenance services
Summary
The City of El Segundo authorized the Parks & Recreation Department to release a request for proposals to find a landscape maintenance contractor to replace the current vendor when the contract expires May 31, 2025; staff outlined additional scope, daily inspections and a draft RFP schedule.
The El Segundo City Council on Feb. 4 authorized staff to release a request for proposals (RFP) seeking a contracted vendor to perform landscape maintenance across city parks, medians and other public properties.
Parks staff described the RFP scope and timeline. The current three‑year contract expires May 31, 2025, and staff told the council the adopted fiscal‑year 2024–25 budget includes $436,295 for landscape maintenance. The new contract will cover parks, medians, right‑of‑way areas and newly built infrastructure such as medians on Nash Street and landscaping around a new monument at Main and Imperial. Staff also said the contractor will be asked to provide enhanced maintenance in the Smoky Hollow area and noted the vendor will coordinate with city crews who continue to handle certain functions such as infield grooming and synthetic turf maintenance.
Park staff said resident complaints in recent months prompted more active oversight. To improve contractor performance the department is conducting daily inspections of major service areas, weekly park inspections recorded in a park maintenance matrix for review by the Recreation and Parks Commission, and will initiate monthly calls with the selected vendor to monitor quality and response times.
Staff proposed an RFP schedule with release anticipated immediately, a mandatory pre‑proposal meeting on Feb. 19, an RFP Q&A period in March, proposals due April 30 and interviews in early May with the goal of returning a contract to council on May 20 so a new contractor could begin on June 1.
Council members asked about specific sites, including Memory Row and Clutter’s Park, and staff confirmed those areas are included in the RFP scope; staff also clarified that while staff perform some infield work, mowing and outfield maintenance are contracted. Several council members asked staff to account for regular laser grading and field maintenance in future budgets for fields that see heavy usage.
Council member comments praised the RFP detail and the plan for increased oversight and directed staff to proceed. A motion to authorize release of the RFP passed unanimously.
