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Board discusses data sharing with feeder districts and possible intergovernmental agreement
Summary
Board considered establishing a focus group or IGA to improve exchange of student records with associate feeder districts; staff was directed to consult legal counsel about confidentiality and report back to the board.
Board members discussed proposals to improve the flow of student information between Community High School District 94 and its associate feeder districts and considered whether an intergovernmental agreement (IGA) or a resolution could formalize data sharing.
Background: A board member asked about creating a focus group with associate‑district board members to propose a resolution requiring sharing of relevant student data. The superintendent reported contacting associate superintendents to identify desired data points and asked building leaders for the data they would like to receive. Presenters emphasized that the requested information is public data in many cases and that improved communication and reestablished relationships around transition meetings might address some gaps.
Legal and operational questions: Board members sought clarification about what records transfer automatically when a student moves from eighth to ninth grade, noting that the “QM” (cumulative) file transfers but disciplinary records may not automatically travel between districts. The superintendent said sharing can occur but that confidentiality rules and parental permissions must be considered. One board member noted that in a unit district such exchanges are automatic; the goal is to obtain a more consistent flow of critical information even across separate districts.
Direction given: The board asked staff to consult with legal counsel to determine what an IGA could legally require or permit regarding confidential student records and to identify what information the associate districts want from District 94 and what District 94 needs from them. The superintendent said they will report back to the board in roughly two weeks with findings and recommended next steps.
