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Council takes bids under advisement, authorizes clerk to sign software contract and approves claims and payroll
Summary
The Mooresville Town Council took two construction bid sets under advisement, authorized the clerk-treasurer to sign a timekeeping software contract if terms meet staff approval, and approved claims and payroll clearing at its Feb. 4 meeting; all recorded votes were unanimous.
The Mooresville Town Council on Feb. 4 took multiple contractor bids under advisement, granted authority for the clerk-treasurer to sign a timekeeping software agreement, and approved claims and payroll clearing in unanimous votes.
Bids and next steps: The council opened bids for the 29 West Main (Harrison Kearns Building) project and the Community Crossings matching grant. Bidders for the Harrison Kearns/29 West Main project included Sunco Construction Company ($270,935) and Bramwell McKay Masonry Restoration ($388,440). For the Community Crossings project, bids reported in the meeting included E & B Paving ($694,941.84), DC Construction Services ($661,275.36), Milestone Contractors LP ($766,707.00) and Wallace Construction ($543,844.57).
Council members moved to take both bid packages "under advisement" and requested that the town engineer and legal counsel review the submissions. Council member Tom (council member) said the town’s engineer should review the bids and prepare contract documents; the council recorded the motion and voted to take the bids under advisement.
Action on timekeeping software: The council discussed a proposed timekeeping system intended to interface with the town’s Keystone payroll system. The clerk-treasurer said staff had tested a previously approved option and were now exploring an alternative that better met requirements. The council authorized the clerk-treasurer, Diana (clerk-treasurer), to sign the contract if the vendor met specifications and after internal review.
Financial approvals: The council approved claims in the amount of $535,945.12 and approved payroll clearing in the amount of $272,955.82. Council roll-call responses for these motions were recorded as "Aye" from the attending members (five in favor; none opposed).
Votes at a glance: - Motion to take 29 West Main bids under advisement — outcome: approved (5-0). Motion recorded; clerk and engineer to follow up. - Motion to take Community Crossings matching grant bids under advisement — outcome: approved (5-0). Banning Engineering to review and recommend award. - Motion to authorize Diana, Clerk-Treasurer, to sign a timekeeping software contract if it meets town requirements — outcome: approved (5-0). - Motion to approve claims totaling $535,945.12 — outcome: approved (5-0). - Motion to approve payroll clearing totaling $272,955.82 — outcome: approved (5-0).
Ending: Council members asked department heads and consultants to return recommended contract language, budget impacts and award recommendations at a future meeting before any final contract awards. The motions to take bids under advisement mean council action on contract awards will be scheduled for a subsequent meeting after staff and legal review.
