Votes at a glance: Greene County commissioners approve transfers, contracts and recognitions

The Greene County Board of Commissioners approved a range of routine and agenda items at its Jan. 16 meeting, including minutes, vouchers, budget transfers, personnel recognitions, surplus property declarations, and several contract and funding authorizations. Below are the votes and key details recorded on the agenda.

Votes at a glance

- Approval of minutes: The board approved the minutes as submitted (motion and second recorded).

- Approval of work session minutes: Approved (motion and second recorded).

- Approval of vouchers: Approved. Staff noted progress payments for the county human resources information system (HRIS), shared cost reimbursements for Job and Family Services, and ongoing EDA project payments.

- Travel and training vouchers: Approved. The only out-of-state travel noted was a sheriff's office employee traveling to Indianapolis for a national conference.

- Transfers: Approved. Commissioners approved several transfers, including annual contributions to Family and Children First programs and a $5,000,000 transfer from the general fund into the capital improvement fund (CIP).

- Honoring Deborah Posey (retirement resolution): Approved. The board recognized Deborah Posey’s 25 years with Job and Family Services.

- Recognition of Martin Luther King community service event: Approved. The board recognized a community service event led by the African American Association and the Ministry Association of Xenia to be held Monday, Jan. 20, 2025, at Liberty Life Church.

- Declaring personal property not needed (MBJRC items): Approved. The board authorized disposal or sale (govdeals) of items listed by MBJRC.

- Declaring personal property not needed (coroner and others): Approved. The coroner's office requested items be declared not needed; one retired employee's service weapon was approved for a private sale to be purchased by Dr. Sherritt and given to the retiree (price referenced at $150, per Vance's Outdoors estimate). A separate item referenced a different weapon valued at $744.60 and the FOP’s right to purchase per the union agreement for Deputy Joe Thorne upon retirement.

- Authorizing expenditure of funds for sheriff's special events: Approved. The board authorized up to $25,100 for various employee appreciation events across the sheriff’s office for the year.

- Release of performance bond for Bluegrass Crossings, section 1: Approved. The board approved a 100% release of the sanitary sewer and water line bond for Bluegrass Crossings at Stonehill Village section 1.

- Approving demolition contracts (see separate article): Approved. The board entered into a $239,880 contract with Fillmore Construction for demolition of the South School (Bowersville) and a $446,000 contract with Ray’s International Inc. for demolition of the North School on South Charleston Road; both paid from the state Brownfield remediation program.

- Authorization to apply for WSRLA and signature authority: Approved. The board authorized applying for Water Supply Revolving Loan Account assistance and authorized the county administrator to sign sanitary engineering documents if borrowing is required; staff said the action is precautionary after unanticipated filter rebuilds.

For many items the minutes record a motion, a second and the chair or clerk reading “Aye” for members; the transcript did not include roll-call tallies for every vote. Where dollar amounts or contractors were read into the record, those details are included above.

Actions (summary for record keeping)

1) Motion: Approve minutes as submitted. Outcome: approved. Notes: Motion and second recorded.

2) Motion: Approve work session minutes. Outcome: approved.

3) Motion: Approve vouchers (including HRIS progress payment, Job & Family shared cost reimbursement, EDA project). Outcome: approved.

4) Motion: Approve travel & training vouchers (one out-of-state trip for sheriff to Indianapolis). Outcome: approved.

5) Motion: Approve transfer appropriations, including $5,000,000 transfer to CIP and annual contributions to Family & Children First. Outcome: approved.

6) Motion: Adopt retirement recognition resolution for Deborah Posey (Job & Family Services). Outcome: approved.

7) Motion: Adopt resolution recognizing MLK community service event (Jan. 20, 2025). Outcome: approved.

8) Motion: Declare listed MBJRC property not needed and authorize sale/disposal. Outcome: approved.

9) Motion: Declare coroner/sheriff items not needed and authorize private sale of service weapons as described. Outcome: approved.

10) Motion: Authorize funds for sheriff's special events not to exceed $25,100. Outcome: approved.

11) Motion: Release performance bond for Bluegrass Crossings (Stonehill Village section 1). Outcome: approved.

12) Motion: Enter contract with Fillmore Construction for South School demolition ($239,880). Outcome: approved.

13) Motion: Enter contract with Ray’s International Inc. for North School demolition ($446,000). Outcome: approved.

14) Motion: Authorize application for WSRLA and authorize county administrator to sign sanitary engineering loan documents if needed. Outcome: approved.

Meeting adjourned and a work session was scheduled to begin about 20 minutes after adjournment.