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Commissioners debate purchase-order flow; chair moves to direct auditor to pilot change for departments that report to commissioners
Summary
Commissioners spent extended time on Jan. 6 discussing whether the auditor or the commissioners should approve purchase orders before vendors are paid and whether to pilot routing POs through the commissioners’ office for departments that report to the board.
Commissioners spent extended time on Jan. 6 discussing the county’s purchase-order workflow and who should approve purchase orders before bills are paid.
At issue was whether purchase-order approval should remain centralized in the auditor’s office or be routed first through the commissioners for departments that report directly to the board (for example, county departments under the commissioners’ purview). The chair proposed a pilot directing the auditor to accept purchase-order requests routed first through departments that answer to the commissioners, then through the auditor’s office for processing. The stated intent was to improve upfront budget oversight and reduce situations where the county is asked to approve payment after purchases…
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