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Rogers County approves up to $125,000 for hazard mitigation plan update pending grant reimbursement
Summary
Commissioners authorized a payment of up to $125,000 to Meshack and Associates to update the county hazard mitigation plan; staff said grant reimbursement of at least 75% is expected and in-kind match will apply.
Rogers County commissioners approved payment of up to $125,000 to Meshack and Associates to update the county’s hazard mitigation plan, with the county to pay from the use tax fund and seek reimbursement under a $125,000 grant.
Staff member Scott said the consultant’s quoted cost on the county’s procurement paperwork was roughly $91,000 and that the $125,000 figure reflects the grant amount, which covers consultant costs plus in-kind match. “We do have a grant. The grant is actually a $125,000 grant,” Scott said, adding that the county will record in-kind staff time and other eligible costs to meet the grant’s match requirements. Scott also said the county expected “75% guarantee” as the minimum reimbursement rate based on the grant terms, but that in-kind match work could increase the reimbursable share.
Commissioners discussed payment timing and the county fund to use. Scott said there were multiple invoices on the consultant contract and that roughly $50,000 was currently due; the board approved paying the amount up to the full $125,000 and stated the payment would be made from the use tax fund pending subsequent grant reimbursement. The board recorded unanimous aye votes on the motion to approve.
The board also noted the mitigation plan is a five-year plan that requires a major update at each cycle and that planning commission and community stakeholders are typically engaged in that update process. Scott said the county can request interim updates if grant opportunities or urgent needs arise and that FEMA procedures for plan changes are straightforward when necessary.
Implementation steps recorded in the meeting included processing invoices as submitted and pursuing reimbursement according to the grant terms; staff indicated they would provide an exact consultant quote and supporting documentation to the clerk’s office for record-keeping and reimbursement processing.
The board approved the payment and directed staff to proceed with payment and grant reimbursement steps.
