Moore City Council approves routine land, procurement and budget items; names public‑safety review committee

The Moore City Council on Jan. 21 approved a package of routine land‑use, procurement and budget measures and appointed a three‑member committee to review proposals for a new public safety facility.

The actions included approval of a lot split at Midway Place Industrial Park, authorization to auction surplus police vehicles, acceptance of state emergency‑management grants, sole‑source replacement of uninterruptible power supplies for dispatch and emergency operations, authorization to solicit an RFP for a new computer‑aided dispatch and records management system, and several budget supplements covering multiple city funds. The council also appointed Mayor Hamm, Councilman Sid Porter and Councilman Rob Clark to review finalists for the proposed public safety facility.

City staff presented the lot‑split application for Midway Place Industrial Park, describing the property as two office buildings currently on a single I‑2‑zoned parcel. "The applicant is proposing to split the 1 parcel into 2 in order to transfer ownership of 1 of the created parcels, so each building will be on its own parcel," a city staff member said. The staff member added that a cross‑access easement and maintenance agreement will be filed with Cleveland County and recommended approval.

Council members approved an Internet auction agreement with Purple Wave Auctions to facilitate sale of police vehicles declared surplus and separately declared six police vehicles surplus after the department received six new patrol vehicles. The council authorized those surplus vehicles to be sold through public auction.

The council authorized the police department, the fire department and the 9‑1‑1 communications center, working with a consulting firm, to solicit proposals under RFP 2025‑006 to replace the city's computer‑aided dispatch (CAD) and records management system (RMS). A city staff member said the current PTS system has been "embattled for some number of years" and that the consultant helped identify current and future needs.

The city accepted two Oklahoma Emergency Management Performance subgrants totaling $28,300: a FY2024 subgrant of $27,500 and a FY2022 training subgrant of $800. According to staff, the larger award supplements emergency management salaries, and the training subgrant is intended to help cover conference and training costs.

The council approved a sole‑source purchase of replacement UPS batteries covering police dispatch and the city's emergency operations center from CIRCA, an authorized Eaton representative, for $46,520. Staff said the batteries are recommended for replacement every five years and cover the dispatch server room to ensure uninterrupted power.

Councilors also approved several budget supplements for FY2024‑25 to recognize unbudgeted revenues and donations across multiple funds, including the Moore Urban Renewal Authority Fund 10 (a transfer of loan proceeds for land acquisition), the quarter‑cent dedicated sales tax Fund 13 to budget additional sales tax collections, a risk management fund for insurance proceeds and pharmacy rebates, and special revenue accounts for donations and excess hotel/motel collections.

Other administrative approvals included an annual software licensing fee of $25,206.60 for the city's meter‑reading software (SmartPhone Meter Reading) and companion budget items for the Moore Public Works Authority, the Moore Risk Management fund and the Moore Economic Development Authority, all approved on consent dockets.

For the public safety facility procurement, the council reported it received 12 proposals. The council unanimously appointed Mayor Hamm, Councilman Sid Porter and Councilman Rob Clark to a committee that will review proposals and set interviews with finalists.

During the meeting's nonagenda council items, Councilman Rob Clark asked city staff to review the recent approval of a home dog‑daycare appeal and return recommendations about any limits or guidelines the city could place on the operation. A city staff member acknowledged the request and said they would research options for council consideration.

Votes at a glance

- Consent docket (items A'C): Approved (unanimous roll call as read). - Item 3 — Lot split, Midway Place Industrial Park (applicant: 4 Par Properties LLC, Kenny Meek): Approved. Staff recommended approval; cross‑access easement and maintenance agreement to be filed with Cleveland County. - Item 4 — Internet auction agreement with Purple Wave Auctions (police surplus vehicles): Approved. - Item 5 — Declare 6 police vehicles surplus and authorize sale by public auction: Approved. - Item 6 — Authorize solicitation of RFP 2025‑006 for CAD/RMS replacement (police, fire, 9‑1‑1): Approved. - Item 7 — Accept FY2024 Oklahoma Emergency Management Performance subgrant ($27,500) and FY2022 training subgrant ($800): Approved. - Item 8 — Approve UPS replacement for police dispatch and EOC (CIRCA/Eaton), $46,520, sole source: Approved. - Item 9 — FY2024‑25 budget supplements across multiple funds (risk management, general fund, special revenue, MURA Fund 10, quarter‑cent Fund 13): Approved. - Item 10 — Appoint committee to review public safety facility proposals (Mayor Hamm, Councilman Sid Porter, Councilman Rob Clark): Approved. - Item 12 — FY2024‑25 budget supplement, Moore Public Works Authority Fund 5: Approved. - Item 13 — Annual software licensing fee, SmartPhone Meter Reading, $25,206.60: Approved. - Items 14'16 — Consent dockets for Moore Risk Management and Moore Economic Development Authority: Approved.

Council votes on the listed items were recorded by roll call during the meeting; the presiding officer called individual councilmembers' names for each vote and staff announced that each item passed.

The council recessed briefly to convene related authority meetings (Moore Public Works Authority, Moore Risk Management, Moore Economic Development Authority) and reconvened the city council before new business and adjournment. The meeting was adjourned after a unanimous vote to close the session.

Next steps: the public safety review committee will convene to evaluate the 12 proposals and schedule interviews; staff will return with recommendations on home dog‑daycare limits as requested by council.