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Board approves 10-year Workday enterprise software contract after discussion of data migration and training
Summary
The Board of Supervisors approved a 10-year agreement for Workday enterprise resource planning software to replace the county’s legacy finance and HR systems. The contract includes a significant first-year implementation package that covers data extraction and conversion and ongoing subscription payments; the board authorized the chair to sign.
The Board of Supervisors voted to approve a contract with Workday Inc. to implement a countywide enterprise resource planning (ERP) system covering finance and human capital management. The agreement covers a 10-year period and combines a one-time implementation and data migration package with ongoing subscription services for the county’s finance and HR functions.
County Auditor-Controller Genevieve Harrington told the board staff evaluated multiple vendors and that Workday was the only firm willing to take full ownership of the county’s data extraction and conversion — a step staff said was essential because the county currently operates across multiple legacy systems. Staff emphasized that moving off legacy software and consolidating financial and personnel data should reduce manual work and modernize reporting.
Harrington also said the county’s technology reserve will fund the project. The first-year implementation package covers system configuration, conversion of historical records, and intensive training; subsequent years are subscription-based maintenance and support. County officials told supervisors the selection process included multiple rounds of scoring and that staff negotiated a discount if the agreement was executed promptly.
After discussion of training, conversion ownership and the long-term subscription model, a motion to approve the Workday contract carried. The board authorized the chair to sign the agreement.
Budget and next steps: staff said the county will pay the one-time implementation costs in year one and fund recurring subscription payments from the technology reserve. Implementation planning and department-level change management will begin immediately; staff said department and user training is built into the contract and will continue throughout the implementation year. Supervisors and department leaders said they expect to revisit operational impacts and training outcomes as the project progresses.
