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Council considers waiving $10,000 major-site-plan retainer for Sayoda Elementary parking project
Summary
Commercial Point council discussed whether to waive engineering retainer fees for Sayoda Elementary school’s proposed parking expansion, noting the project meets the village definition of a major site plan because the accessory structure exceeds 2,000 square feet and a $10,000 engineering retainer would normally apply.
Council discussed a request from Sayoda Elementary for an expanded parking lot and whether the village should waive the standard engineering retainer and related fees.
Village staff said the parking work qualifies as a major site plan because the proposed accessory structure exceeds 2,000 square feet; that classification requires submission of a major-site-plan application and an engineering retainer of $10,000 that would be held against actual costs and refunded for unused amounts.
Staff advised the council that village planner Susan had already conducted an initial review and the engineering workload appeared minimal; Susan would double-check storm-sewer and runoff calculations related to existing discharge points before full plan acceptance. Council members discussed treating the school as a 501(c)(3) and whether a fee-waiver policy should apply to nonprofit educational institutions.
Why it matters: waiving the retainer would reduce upfront costs for the school and could speed submission of architects’ and engineers’ plans. Council members cautioned that fee waivers shift the risk of engineering costs to the village if work is later required beyond the initial minimal review.
Ending: Council discussed moving to a first reading on the major site plan while separately considering a motion to waive fees at a regular meeting. Staff was asked to notify the school of the council’s interest in a waiver and to request the formal site-plan submission if the council signals support.
