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Selectmen adopt surplus property disposal policy to streamline small asset sales
Summary
The board adopted a surplus property disposal policy to allow staff to handle dispositions under $10,000 through an established procurement process, while retaining the board’s oversight for larger or policy‑level disposals.
The Board of Selectmen voted unanimously to adopt a surplus property disposal policy that formalizes the town’s existing practice of selling or recycling small items through an online procurement platform and limits routine board involvement to larger or policy questions.
General Manager presented the policy as a way to document disposition procedures that already follow state procurement law. Under the new policy, staff will handle routine disposals of smaller equipment and furniture (generally under a $10,000 threshold referenced in discussion) through an online service such as MunisBid; the board will continue to be informed and will approve dispositions when the items are significant or raise policy questions.
Manager said the town sometimes receives modest returns for used items and occasionally pays to remove junk; having a written policy will reduce the burden on agendas and provide an audit trail. Selectmen asked about past practice for large building demolitions and school furniture disposal; the manager said salvageable items could be listed for sale or transferred to other town buildings, and that the policy does not alter requirements to follow state procurement laws for disposition.
The motion to adopt the surplus property disposal policy carried unanimously.
