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Shelby County committee adopts updated human resources policy, amends language and names IMRF agent
Summary
The committee approved a revised county human resources policy, amended wording to make performance reviews discretionary, designated the county clerk as the IMRF authorized agent for employees and added language replacing prior HR policies.
The Shelby County committee approved a revised human resources policy Jan. 28, adopting a set of amendments and instructions that committee members said were intended to modernize county personnel procedures.
Committee members debated several highlighted provisions in the draft policy, including whether supervisors "will" conduct annual performance reviews. After discussion, the committee voted to replace the word "will" with "may" in section 5.1 to make annual performance reviews discretionary rather than mandatory. The motion to change "will" to "may" was made by Austin and seconded by Tim; the committee then approved the amendment by voice vote.
Members also voted to amend section 7.2 to specify that the county clerk will serve as the county's authorized agent for the Illinois Municipal Retirement Fund (IMRF) for employees. That amendment was moved and seconded during the meeting and approved by the committee.
Another amendment added a clause stating this new resolution replaces all previous HR policies. Committee discussion referenced the need to align nonunion employee procedures with union contracts where appropriate, to create an employee handbook for nonunion staff and to clarify which office handles workers' compensation claims. Staff said payroll and benefit administration changes motivated the update and that department heads would assist with implementation.
The committee adopted the full human resources policy after those amendments were added. Committee speakers said some highlighted items would be further reviewed with department heads and union representatives before final implementation. The treasurer and other staff were tasked with following up on payroll, benefits and the distribution of the new policy language to departments.
Actions recorded in the meeting included approving the amended HR policy, naming the county clerk as IMRF authorized agent and inserting language replacing prior HR policies. Committee members also requested that the policy language be verified with the clerk, the state's attorney and department heads where legal or contract issues could arise.
