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County IT staff reports $62,400 server replacement for sheriff’s office; board told funding will be fit into budget
Summary
An IT staff member reported the sheriff’s office server cluster is seven years old with failing drives; staff purchased a like‑for‑like replacement system quoted at $62,400 to avoid imminent failure. The board was informed that budget adjustments and financing options will be used to cover the cost.
An IT staff member told the Benton County Board of Supervisors the sheriff’s office server cluster is seven years old, lacks warranty coverage and has storage drives near failure. The staff member said the vendor warned that replacing the drives risks crashing the current system.
To replace the units on a like‑for‑like basis with upgraded processors and about 128 gigabytes of RAM per server, the staff member said he decided Friday to proceed with a purchase quoted at $62,400 and that the vendor estimated a 6‑ to 8‑week delivery window. He described a two‑node virtualized cluster now configured to support a third node in future to improve redundancy.
Board members asked whether the purchase could be budgeted or financed. The IT staff member said he and Finance staff (Haley) would work the purchase into the current or next fiscal‑year budget and that some vendors have previously offered multi‑year financing plans. The board did not record a formal vote approving the purchase at the meeting; the staff member said he had already authorized the order and would follow up with the board about funding details.
No formal motion or budget appropriation for the server purchase was recorded in the meeting minutes. The report prompted the county to review which department will carry ongoing IT costs for sheriff’s systems in future budgets, since management of sheriff IT will move to the county’s IT lead in the next fiscal year, the staff member said.
