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Finance committee approves routine purchases, emergency charges and grant applications; votes at a glance
Summary
The Medina finance committee approved multiple procurement items, PO increases and grant applications in a single session, including HVAC emergency replacement, AED grant application, ruggedized laptops, asbestos monitoring, and several then‑and‑now payments; motions carried unanimously where taken.
At its finance committee meeting the City of Medina approved a slate of routine and emergency financial requests, including vendor expenditures, PO increases for completed work, equipment purchases and a grant application. Below are the actions taken and key details.
Votes at a glance
- Item 25/23 — Personnel code updates (municipal court salaries and benefits, sections 3102 and 3105): Approved. Committee voted to update three positions in the salary/benefit code to align grant-funded probation positions and the judicial aide with pay steps and to clarify that two probation positions are grant-funded. (Motion carried; roll call not recorded.)
- Item 25/24 — Grant application to Cleveland Clinic Strategic Priorities Fund for AEDs ($11,100): Approved. The grant would reimburse purchase and installation of automated external defibrillators and three lockable climate-controlled cabinets for park sites; two AEDs to be installed inside buildings on site and dispatch will provide access codes for climate-controlled cabinets. (Motion carried.)
- Item 25/25 — MNJ Technologies: Approved. Phase 3 purchase of ruggedized laptops for police cruisers (five units) as part of multi-phase Windows 11 upgrade. (Motion carried.)
- Item 25/22 — Programmatic agreement with SHPO (Section 106): Approved. (See separate article.)
- Item (Litchfield Heating & Cooling) — Emergency expenditure not to exceed $26,000 to replace two cooling units in the city server room: Approved and funded from unanticipated capital. Staff said one unit failed and the other had a persistent leak; contractor recommended replacing both. Committee approved use of unanticipated capital funds and included an emergency clause so replacement work can proceed.
- Then-and-now / emergency payments and PO increases approved (motions included emergency clauses where work already completed): Superior Petroleum Equipment (fuel equipment), Right Traffic Control (increase PO for traffic control during East Reagan rehabilitation), Winthrop Construction (then-and-now for emergency railroad repairs), Centura Co-op (then-and-now bill for police department). Motions carried.
- Item 25/31 — Medina Street Bridge easement offers (three easements; combined $2,050): Approved subject to finalizing the three property offers; authority granted to proceed with offers and acquisition steps needed for the bridge project.
- Item 25/32 — Amend ordinance 16624 to add Exhibit B: Approved to attach a previously referenced but omitted exhibit to the contract record.
- Item 25/33 — Emerald Environmental: Approved. Awarded asbestos abatement air-monitoring services (recommendation to accept second-lowest bid at approximately $27,000) for the municipal court project; monitoring ensures asbestos containment during abatement.
- Item 25/34 — Dex Imaging: Approved. Replacement/service agreements for end-of-life copy machines in law, finance and service garage departments; mayor authorized to sign service agreement.
Most motions were passed by voice vote with “Aye” and no recorded opposition. Several items were approved with emergency clauses because work had already commenced or equipment had already failed and needed immediate replacement.
