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Library board approves $3.99 million budget, OKs mid-year transfers
Summary
The St. Mary's County Library Board of Trustees approved a finalized fiscal-year budget of $3,986,958 and a set of mid-year budget transfers to cover salary and maintenance shortfalls, voting unanimously by voice among members present.
The St. Mary's County Library Board of Trustees approved a final fiscal-year budget of $3,986,958 and accepted several internal transfers to cover unplanned expenses and reopen-related shortfalls.
The board voted to adopt the final budget and to approve a set of budget amendments that move funds between line items. Jim Hanley, board president, made the motions on both the amendment and the finalized budget; Sandy Hellenstein, the board treasurer, seconded the final-budget motion. Both measures passed by voice vote with all members present indicating “aye.”
The director and board members said the largest adjustments addressed staffing and equipment needs created or delayed by the COVID-19 pandemic. The amendment package listed a decrease of $7,622 for Lexington Park materials among other reallocations, and identified increases for OPEB (other post-employment benefits) obligations and IT equipment maintenance tied to the new Leonardtown building. The single largest transfer source was underspent Charlotte Hall salaries resulting from vacancies during the pandemic.
Board members noted that fines and other service income remain uncertain because of pandemic-related service limits but that the county and state funding lines cover most of the budget. The approved budget shows county, state and fund-balance sources to reach the $3,986,958 total. The board also approved routine minutes and finance items earlier in the meeting by voice vote.
The board chair said the library will revisit the materials budget once the audit is complete and recommended returning any confirmed unspent materials funds to support purchases in the coming year.
Votes at a glance: - Motion to approve June 2020 minutes — moved by Jim Hanley; second not specified; outcome: approved (voice vote, all present voted aye). - Motion to accept EILs as presented (finance line items shown in packet) — moved by Jim Hanley; second by Carolyn (surname not specified); outcome: approved (voice vote, all present voted aye). - Motion to accept treasurer’s report (as prepared July 13) — moved by Sandy Hellenstein; second: not specified; outcome: approved (voice vote, all present voted aye). - Motion to approve the requested budget amendment (reallocations among lines including Lexington Park, OPEB, IT maintenance) — moved by Jim Hanley; seconded by Sandy Hellenstein; outcome: approved (voice vote, all present voted aye). - Motion to adopt the finalized FY budget of $3,986,958 — moved by Jim Hanley; seconded by Sandy Hellenstein; outcome: approved (voice vote, all present voted aye).
Board members said they will present a year-over-year overview to the county commissioners later this summer, including staffing-composition data and the library's efficiency metrics.
