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Commission hears presentation on ECOS fuel-management software; supervisors would receive usage reports
Summary
Staff presented a planned contract for ECOS fuel-management software (budgeted in 2025) to automate fuel inventory and reconciliation across county fuel sites; commissioners asked who will oversee reported usage and staff said supervisors and department heads would receive and act on the data.
County staff presented a request to contract for ECOS fuel-management software, which the county included in its 2025 budget, to automate fuel inventory tracking and account reconciliation at county fueling sites.
Rodney, the staff presenter, told commissioners the system will provide detailed information about who is using county fuel and when. Commissioners asked where responsibility for reviewing and acting on that information would sit. Rodney and county staff said supervisors and department heads would receive usage reports and would be expected to address anomalies within their departments.
Staff said the county’s existing fuel equipment is outdated and the ECOS software would pair with upgraded pumps and identification systems to better track vehicle assignments and fuel use. The presentation emphasized internal oversight: department heads will receive the data and lead follow-up conversations about fuel efficiency and potential overages.
Commissioners expressed general support for the upgrade but asked that staff clarify governance and reporting lines before final contract approval. The item was placed on a future agenda for formal action; no vote was recorded at this meeting.
