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City seeks to increase Tetra Tech contract to pursue additional FEMA reimbursements
Summary
Staff asked to increase the not-to-exceed amount for Tetra Tech, the city's public-assistance consultant, to pursue additional FEMA reimbursements as closeout work continues; eligible FEMA amount was discussed but exact contract increase was not specified in the pre-meeting remarks.
City staff requested the commission increase the not-to-exceed amount for Tetra Tech, the city's public-assistance consultant that helps prepare documentation to secure FEMA reimbursements.
A city manager or senior staff member explained that Tetra Tech works behind the scenes to maximize the city's FEMA reimbursements and to help close out projects. The staff member said FEMA review processes frequently add documentation requests late in the closeout process, requiring extra consultant work. "The whole goal this year... is to try to close out these projects," the staff member said.
During the discussion staff reported figures from their FEMA accounting: the transcript records an "eligible amount" figure of $1,900,000 and an earlier reimbursed amount described in the remarks, but phrasing was fragmented in the pre-meeting discussion and staff cautioned that FEMA-eligible totals can change as FEMA adjusts project scopes. Staff said the consultant's additional effort this fiscal year could yield further reimbursement and recommended increasing the consultant's authorization to allow Tetra Tech to continue work through the closeout process.
Commissioners asked whether the consultant work would be covered by FEMA reimbursements and staff replied that some consultant costs are reimbursable but that eligibility can change as FEMA reviews project scopes; staff said they would keep the commission informed. No vote or exact new contract ceiling was recorded in the pre-meeting discussion.
