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Board considers trial executive committee to broaden agenda development
Summary
Trustees discussed whether to adjust the board agenda-development process. The proposal: the president and superintendent continue to draft agendas while inviting a rotating additional board member (an executive committee pilot) before changing formal policy.
Trustees discussed whether to change the board's agenda-development policy and considered using a short trial of an executive-committee approach before amending formal policy.
Under current practice the superintendent and board president collaborate to draft meeting agendas. Board members discussed moving to an executive committee — for example, the president plus one rotating board member — to increase transparency and provide development opportunities for new trustees. Several members said they preferred piloting the practice for six months before altering written policy.
Why it matters: agenda development determines which items the board sees, the depth of materials provided and the opportunity for trustee input. Board members raised scheduling concerns about adding regular additional meetings, and some suggested keeping the practice voluntary for members who want to participate.
The board agreed to pilot a rotation model: superintendent, president and one rotating board member (volunteers) would meet in the Monday-before slot (typically 4–4:30 p.m.), with flexibility to reschedule when necessary. Staff said they would post the rotation schedule and return to policy language only if the pilot proves useful.
Next steps: superintendent's office will post a pilot rotation and try the practice for several months before proposing a formal policy change.
