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District proposes $75 hourly administrative fee for large facility rentals in updated use-of-facilities handbook
Summary
Flagler Schools staff proposed revisions to the district's use-of-facilities handbook that would add a $75 per hour administrative coverage fee for community rentals with attendance over 100, plus required security; staff said the fee covers the administrator's hourly rate and benefits and will be shown in Facilitron.
At the Jan. 14 workshop, district staff presented revisions to the use-of-facilities handbook that add an administrative coverage fee of $75 per hour for events held by community renters that require an administrator on site (for example, events with more than 100 attendees). The change pairs the administrative fee with existing security requirements, and staff said the fee will be borne by the renter rather than the district.
Staff said the custodial team should not be asked to perform administrative duties and that the new fee covers the hourly cost and benefits for an administrator who would be asked to attend an off‑hours or large community event. Staff described the $75 fee as a flat rate intended to give community users predictable cost estimates rather than varying charges based on which staff member covers the event.
The district's facility‑rental system (Facilitron) will surface the fee and provide renters an estimate once they complete the booking checklist and provide expected attendance. Staff said long‑standing church users with standing agreements would generally not be charged under existing arrangements unless an event falls outside the scope of their agreement.
Board members asked about how administrators would be assigned if no on‑campus administrator is available; staff said district office staff would identify an available administrator and the fee would be the same regardless of which administrator covers the event. Staff also said the handbook and fee schedule will be posted on the district website.
