Brookfield board finalizes RFP language, agrees to include triple-bottom-line scoring; executive session set on property purchase

Trustees reviewed and moved toward issuing a request for proposals (RFP) for potential development of village-owned property parcels identified as 37.13 to 37.23 during the Committee of the Whole meeting on Jan. 27.

Libby (village staff) presented a revised final draft RFP with edits from an earlier committee review. The document includes a three-part “triple bottom line” evaluation for proposals: financial return, social return and environmental return. Staff proposed sample weights (55% financial, 25% social, 20% environmental) as a guideline; trustees debated whether to publish the numeric weights or present priorities without percentages.

Trustees discussed tradeoffs. Trustee Ketchmark asked how the analysis would capture the broader district impact beyond the property’s direct tax yield; staff said the financial section focuses on the proposal’s direct fiscal returns to the village but developers may present corroborating analyses (for example, projected increases to nearby sales tax) as supplemental material. Trustee Kaluznick and others favored keeping percentages in the RFP as guidance for proposers; Trustee Cote urged clarity that the listed environmental and social items are illustrative rather than exhaustive.

At the end of the discussion the board indicated consensus to include percentage weights in the RFP and proceed with publication. Trustee Cote asked who will be the chief contact for the solicitation; staff confirmed that Libby is the contact. Staff said they will distribute the solicitation to the village’s database of local and regional developers and post the packet publicly.

After public comment the board voted unanimously to enter executive session to discuss personnel and real estate under the Illinois Open Meetings Act (Section 2(c)(1) and 2(c)(5)). The motion to go into executive session was made by Trustee Cote and seconded by Trustee Kaluznick. Roll call votes were recorded as follows: Trustee Ketchmark — Aye; Trustee Cote — Aye; Trustee Hendricks — Aye; Trustee Neuromatunde — Aye; Trustee Kahului — Aye; Trustee Kaluznick — Aye. The motion passed and the meeting adjourned to executive session at 8:43 p.m.

No formal procurement award or selection decision was made at the meeting; staff will finalize the RFP and publish it as directed by the board. The RFP packet will include the triple-bottom-line criteria and a solicitation contact for developer questions.