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CCPD board clarifies spending and check-signing, requires Open Meetings and Public Information Act training
Summary
At its meeting the CCPD board heard staff explain how the board's fund will operate through the city pooled account, clarified who signs checks, and voted to require Open Meetings Act and Public Information Act certificates from members by Feb. 10.
The CCPD board heard city finance staff explain how CCPD funds will be handled through the city's pooled account and voted to require members to complete Open Meetings Act and Public Information Act training and submit certificates by Feb. 10.
City finance staff told the board that CCPD will be set up as its own fund within the city's accounting system and that approvals by the board authorize expenditures from the city's pooled account. A finance staff member said, "your approval tonight is what gave us the okay to spend that money." The staff member added, "That money will be signed by a check signer that's on the overall checking account for the city." The staff member said the CCPD fund will function similarly to the EDC's fund and that board approvals are recorded in the CCPD fund even though disbursements come from the city's account.
Board discussion included short-term revenue projections discussed by Board member Miss Countryman, who reviewed an example scenario saying, "Is that right? 500,000? So if my calculations according to what you just said, we'll have about 840,000 in year 1 if $70,000 a month comes," and later noting the board would be "right shy of a half a million between now and Sept. 0 because that's our calendar year." Staff reiterated that if incoming revenue falls short they would return for further discussion.
On training, city staff and other members discussed the Open Meetings Act and Public Information Act certificates and timing. A staff member said the trainings take about an hour each and advised that certificates can be emailed or turned in physically. After discussion, Board member Miss Countryman moved and Board member Miss Langley seconded a motion "to assign homework for items number 7 and number 8 on our agenda, and have that homework due to the city secretary by Feb. 10, which is a Monday, 5PM." The board chair announced the motion by Miss Countryman and the second by Miss Langley, called for the vote, and stated, "All those in favor say, aye," and then, "And the motion passes." No opposing votes were announced.
The board also approved a motion to adjourn later in the meeting. The packet materials and city staff will provide a finance report to the board once transactions begin posting; staff suggested members may preview EDC finance reports to see the expected format.
Looking ahead, staff said CCPD members will receive links to the trainings from the agenda cover sheet and by email; members were instructed to submit certificates to the city secretary (identified in discussion as Ruby).
