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Cathedral City reviews facilities master-plan progress; parking-structure work flagged as major item
Summary
Staff reported 12 completed maintenance items from the facilities master plan with 10 items targeted for completion by June and eight larger projects remaining, including a high-cost parking-structure repair to be funded from the facilities (proprietary) fund.
Financial Services Director Kevin Biersack updated the Cathedral City City Council on the status of the Phase 1 facilities master plan during the Jan. 8 study session, reporting completed work, near-term items and higher-cost future needs tied to the upcoming biennial budget.
Biersack told the council that the consultant-delivered master plan identified 30 work items and nearly $3.3 million in deferred maintenance; one large item accounted for roughly $2.6 million of that total. City staff have completed 12 items and plan to finish 10 more by the end of the current fiscal year; eight remaining projects are listed as future budget items. From a dollar standpoint, completed work and current-year items total about $225,000, while the future items total roughly $3.0 million. The general-fund share of future items is estimated at about $406,000; roughly $2.6 million could be funded from the city’s facilities internal-service (proprietary) fund.
Biersack and Facilities Manager Eddie Moore described work already finished: fountain repairs around the Town Square (the “Fountain of Life”), painting of pergolas and benches, library improvements, several fire-station items and concrete and evaporative-cooler work at station 412. Items planned for the current year include repairs to public-works building features, bell-tower work and restroom/storage upgrades at Panorama Park.
The parking structure remains the highest-cost item in the plan. Biersack said staff have begun additional site assessment and will seek multiple vendor assessments before moving to a formal RFP; that work may leverage the city’s facilities fund rather than the general fund. Council members asked for confirmation that staff would obtain multiple independent assessments before construction.
Biersack said the city has added two maintenance positions (a maintenance technician and a second worker added in the current fiscal year) to handle deferred maintenance identified in the master plan. He said the majority of remaining items will be routed into the upcoming biennial budget process and into the Tyler-Munis-driven budgeting workflow the city plans to use for more detailed departmental inputs and justifications.
Council members asked staff to ensure items such as the public-works fence and paint maintenance for Town Square hardware are visible in the budget process; staff said those items will be captured as level-2 or level-3 budget inputs with justifications and contingency plans and that some recurring maintenance will be handled within operations-and-maintenance allocations.
The presentation was for information; staff signaled they will include the plan’s future items in the budget process and return with procurement steps and projected schedules for high-cost items such as the parking structure.
