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City staff propose predictable fleet-replacement plan to cut maintenance costs
Summary
Public Works staff presented a plan to replace vehicles on a predictable schedule using predictive analytics and to sell equipment earlier to reduce total ownership costs. Council asked staff for detailed auction and purchase data before deciding whether to adopt a new policy.
Public Works staff presented a proposal at the Jan. 21 Newberg City Council meeting to change the city’s vehicle-replacement policy from “run it until it dies” to an approach that replaces vehicles by optimal age, mileage and predictive analytics.
The Planning and Public Works presenter, Preston, described the proposal as a way to “maximize our total cost of ownership.” He said the city could reduce maintenance, warranty claims and downtime by selling vehicles earlier while they still retained auction value and by using predictive analytics to time replacements.
Why it matters: the change would shift purchases into a planned replacement schedule that staff say will lower monthly ownership costs, reduce emergency repairs, and let the city leverage auction proceeds to offset future…
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