The Town of Loudoun Board of Selectmen approved routine administrative items Tuesday, voting to accept the consent agenda, award two contracts for the 2024 annual town report and approve a $139.29 write-off related to ambulance billing.

The actions were taken during the regular selectmen’s meeting at the Selectmen’s Office, where three selectmen present voted on each measure.

The board accepted the consent agenda by unanimous voice vote. Later in the meeting the board reviewed bids for the town’s 2024 annual report: the board awarded the layout contract to Debbie W K Graphics for $1,270.50 and the printing contract for 650 copies to Evans Printing for $3,097.15. Both contract awards carried on voice votes. The board also voted to write off $139.29 in an ambulance account (account number 23000832) after review by the town fire department and the collection vendor.

Board members discussed the value of the town’s collection and billing vendors during the write-off vote; selectmen noted the collection agency works on contingency and that the billing vendor recovers an average of about $200,000 in revenue annually for ambulance services. The selectmen said the town’s use of outside vendors freed department staff from time-consuming searches and typically produced better recovery than when the town handled collections internally.

Votes at a glance

- Consent agenda: approved (unanimous voice vote).
- Layout contract (Debbie W K Graphics): $1,270.50; approved (unanimous voice vote).
- Printing contract (Evans Printing): 650 copies, $3,097.15; approved (unanimous voice vote).
- Ambulance billing write-off: $139.29 (account 23000832); approved (unanimous voice vote).

Next steps: The awarded vendor contacts and the write-off will be reflected in the town’s records and the 2024 annual report production schedule.

Ending: The meeting record lists additional agenda items and public hearings scheduled in January, including a public hearing on the budget and a bond public hearing for a fire truck.