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Commissioners authorize award for Mechanicsville Road culvert replacement; state and federal approval required
Summary
The board authorized the contracting officer to award the ARRA-funded Mechanicsville Road culvert replacement contract to the lowest responsive bidder, subject to approval by the Maryland State Highway Administration on behalf of the Federal Highway Administration.
The Board of County Commissioners on Aug. 31 authorized the contracting officer to award the Mechanicsville Road culvert replacement contract to the lowest responsive bidder for an American Reinvestment and Recovery Act (ARRA) stimulus project, subject to State Highway Administration approval on behalf of the Federal Highway Administration.
County staff said the project is ARRA-funded and therefore requires federal- and state-level concurrence before execution of the contract. Jeff Reed, the contracting officer's representative, and Public Works staff reviewed bids and recommended the award to the lowest responsive bidder, Fichina Construction Company.
"Before we can actually execute that award, State Highway, on behalf of the Federal Highway Administration, needs to approve the contract and the award thereof," staff told the commissioners during the presentation, noting that the state will provide concurrence after the board concurs with the award.
The motion also directed staff to request the State Highway Administration approve any recommended reallocation of remaining ARRA funds from this project to a related ARRA-funded project should that be necessary. The board's motion authorized the contracting officer to proceed with award and allowed Public Works to follow-up on the staff recommendation to seek state reallocation of remaining ARRA funds to an adjacent ARRA project if appropriate.
The motion passed on a voice vote. Commissioners noted the project had previously received right-of-way and easement approvals and that the federal funding stream requires a state concurrence step before final execution.
Public Works said the award follows a formal solicitation process and that five bids were received; staff determined the recommended bidder to be responsive after review. The board's action granted authority to proceed with awarding the contract, conditioned on state concurrence and completion of corresponding financial documents.
