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Policy 307 technical amendment approved to move to board; committee flags GSA vs. IRS mileage language for regulatory review
Summary
The committee approved forwarding a technical amendment to Policy 307 that renumbers a supporting regulation and makes geographic corrections; members asked staff to clarify whether mileage/per‑diem language should reference GSA or the IRS and recommended a follow‑up through the Regulation Review Committee.
Policy 307 was presented to the Jan. 22 policy committee for a technical amendment that corrects geographic references and updates an associated regulation number. Staff said the change is technical only and would require a single reading by the board to implement the renumbering.
Committee members discussed the policy’s language on commuting and eligible reimbursements. One member noted that the draft’s related regulation references the GSA per‑diem in some places and the IRS standard mileage rate in others. Staff recommended keeping reimbursement mechanics in the regulation rather than the board policy, both to preserve administrative flexibility and to avoid delaying the technical renumbering; they said a substantive change (for example, defining the scope of “certain commuting expenses” or naming a specific per‑diem source) would require returning to the committee and two board readings.
The committee approved moving the technical amendments forward to the board. Staff and a committee member said they would refer the GSA/IRS discrepancy to the Regulation Review Committee and consult fiscal services (Heather Claibaugh was named) for final language and contract interactions before the board reading.
