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Taneytown parks staff eyes full 2025 events calendar; asks for volunteers and notes early logistics
Summary
Parks staff reported that major 2025 events are scheduled and many vendors are registered, with the Easter egg hunt set for April 12 (4,000 eggs). Staff requested volunteer support for wine festival and highlighted tent replacement and donated-train plaque plans.
Taneytown Parks & Recreation staff told the advisory board on Jan. 15 that the town’s major 2025 events are scheduled, vendor sign-ups are underway, and organizers are arranging volunteer coverage and logistics.
Lorena (Parks & Recreation staff) said Independence Day and the flea market are fully booked, vendor registration for the wine festival is ongoing, and the harvest festival may still accept a small number of vendors. She announced the first event of the season: an Easter egg hunt on April 12. "It's still 4,000 — 1,000 for each age group," she said.
Staff also reminded league representatives of blackout dates for events and parking conflicts; bulk trash day (May 3) is included among those blackout dates because of the volume of people and vehicles in the park that day. The event schedule will be emailed to leagues in a zoomable format so teams can avoid scheduling conflicts, Lorena said.
Logistics and equipment - New tent: Staff ordered a 10-by-10 royal-blue tent with the town logo for vendor and volunteer use; staff said custom-logo tents run roughly $500. - Donated train plaque: A local Realtors association offered a donated train; the town plans a mounted plaque recognizing the donor, likely to be attached to the train in spring. - Volunteer needs: Wine festival requires many volunteers for an all-day event; staff asked board members and league reps to help recruit. - Field access and blackout dates: Event dates and pool of field use will be distributed to league contacts; staff urged not to schedule practices or games on town event days.
Event operations and lessons learned Board members and staff discussed crowd control and volunteer coordination lessons from the holiday candy-cane hunt and other winter events. Suggestions included using walkie-talkies and an air horn to synchronize starts and to station volunteers on boundaries between age-group search areas to keep groups contained. Staff noted the flea market and wine festival are already taking vendor registrations and that family events will continue to need volunteers and parking management.
Ending: Staff asked board members to review the emailed event calendar and to notify leagues of any scheduling conflicts. The board’s next joint association meeting for league updates is March 12; the parks advisory board meets Feb. 12 at 6:30 p.m.
