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Brockton Public Schools adopt new procurement form, tighten controls after audit
Summary
Director of strategy and compliance Kim Tsai told the school committee the district has begun a system-wide review of purchase orders, tightened transportation vendor contracts and is implementing an interactive procurement form to centralize documents and reduce payment delays.
Kim Tsai, director of strategy and compliance for Brockton Public Schools, told the school committee on Jan. 21 that the district has begun implementing new systems to tighten procurement and demonstrate compliance with state purchasing rules.
Why it matters: The presentation responds to findings in last year’s independent budget audit and aims to reduce late invoices, duplicate payments and gaps in contract documentation that have delayed vendor payments and complicated financial oversight.
Tsai said staff reviewed open purchase orders pulled Dec. 12 and “we were able to review a 169 out of the 351 purchase orders thus far.” She said the review showed 33% of the open purchase orders were related to special-education placement and transportation agreements and that 28% of the orders reviewed did not appear likely to exceed $10,000. “This trend may not be determinative of any future purchases,” she added, noting seasonal variation in spending.
The team also pared the vendor list for student transportation: of more than 250 vendors initially listed, Tsai said only 90 are actively…
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