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Votes at a glance: Lebanon Community School Corporation, Jan. 21, 2025 meeting
Summary
The board approved minutes, consent items (hires/resignations/retirements), claims and payrolls, the elementary attendance realignment (Option C), change orders and a set of construction and administrative agreements. Key dollar amounts and next steps are listed below.
The Lebanon Community School Corporation board took the following formal actions Jan. 21 (voice votes unless noted). Items are listed with key details and next steps.
1) Approval of minutes (consent) - Motion: Approve minutes for Dec. 17 regular/work-session and Jan. 13 work session and reorganizational meeting (items a–e). - Outcome: Approved by voice vote. - Notes: Includes approval of executive-content minutes for Dec. 17.
2) Consent agenda — personnel and ECAs - Motion: Approve classified and certified recommendations (new hires #863–876, resignations #864–882, retirements #883–884, transfers #885–886; certified leaves/new hires #251–260; ECA attachments). - Outcome: Approved by voice vote. - Notes: Board recognized retirees (Annette Shue, Wayne Irvin) and accepted the resignation of Jeff Smock as head football coach and approved Josh Yoder as new head football coach.
3) Claims and payrolls - Motion: Approve claims and payrolls as presented (December claims $3,239,568.15; three payrolls Dec. 20, Jan. 3 and Jan. 17; additional claims $3,668,642.66; combined totals as stated in packet). - Outcome: Approved by voice vote. - Notes: Administration will continue to provide monthly financial reports.
4) Elementary attendance boundary realignment (Option C) - Motion: Approve attendance zones per Option C for the 2025–26 school year. - Mover/Second: Mister Hendricks / Mister Parks. - Outcome: Approved by voice vote; no recorded opposition. - Key details: Approximately 237 students affected (October 1 baseline after a minor transportation adjustment); administration to notify families and begin routing and staffing changes.
5) Construction change orders - Motion: Approve listed change orders across several projects (elementary, middle school, transportation and others). - Outcome: Approved by voice vote. - Key details: Notable items included delegated-design costs for a transportation fuel island (four nozzles; communications and power infrastructure) and combined change-order work at the middle school tied to site regulatory review and drainage conflicts requiring additional piping/elbows. Remaining project contingency amounts appear on each project summary in the packet.
6) City stormwater-management agreement (Central project) - Motion: Approve agreement with the city codifying stormwater installation and ongoing maintenance responsibilities for the new Central facility. - Outcome: Approved by voice vote. - Notes: District will maintain facilities and coordinate future changes with the city.
7) Cancellation of stale-dated checks (prior to Dec. 31, 2022) - Motion: Approve cancellation slate for checks older than 24 months per state statute. - Outcome: Approved by voice vote. - Notes: Funds to be credited back to originating funds as allowed by statute.
8) Appendices to master agreement with Meyer [construction manager] - Motion: Approve appendices for Meyer (construction management services) for Lebanon High School renovation and construction. - Outcome: Approved by voice vote. - Notes: Meyer is the district’s construction manager-as-agent for several projects; appendices cover specific LHS work.
9) Contract award — Administration Center roof/wall repairs - Motion: Award contract for roof and wall repairs at the administration center to Horning Roofing and Sheet Metal, $146,618. - Outcome: Approved by voice vote. - Notes: Project procured under state purchasing rules for contracts under $300,000; a small change order is expected to prep and paint steel lintels using remaining funds.
10) Grant of utility easement (Lebanon Utilities) - Motion: Approve grant of utility easement related to the high‑school student activity center construction (site‑specific easement, not a blanket easement). - Outcome: Approved by voice vote. - Notes: Easement covers utilities adjacent to the activity center project.
11) Out-of-state/in-state trips (performing arts) - Motion: Approve two percussion-team trips (dates corrected in discussion to March 8, 2025 and March 29, 2025) to allow the indoor percussion ensemble to qualify and compete. - Outcome: Approved by voice vote. - Notes: Administration corrected an item date in the packet (typo) during discussion.
How votes were recorded - Most actions were approved by voice vote; meeting minutes record “Aye” with no roll-call tallies reported in the transcript for these items.
