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COPTA approves plans and bid advertisement for 17,000 sq. ft. Embark headquarters remodel
Summary
Trustees approved plans and authorized advertising for bids to remodel Embark’s 17,000‑square‑foot South Main headquarters; staff said the work will be done in two phases, includes four deduct alternates, and expects 8–9 months of construction.
The Central Oklahoma Transportation and Parking Authority on Jan. 22 approved plans and specifications and authorized the administrator to advertise for bids to remodel the Embark administrative building on South Main. Trustees voted to proceed after a staff presentation describing scope and schedule.
COPTA staff and Beck (architecture/engineering) representatives presented an overview showing the existing 17,000 square‑foot layout and proposed renovations to standardize office sizes, improve lighting and acoustics, and create flexible training spaces. The remodel will consolidate staff who remain at South Main while several administrative functions have migrated to the Santa Fe Depot.
Kristen (Beck) said construction will occur in two phases: staff will move to the left side of the building while the right side is remodeled, then return to the renovated side while the left side is completed. She said the two‑phase approach reduces time and cost versus an earlier four‑phase concept and showed renderings of the lobby and employee lounge. Kristen also presented a budget overview and renderings included in the meeting packet.
Staff noted a correction to the packet: the bid opening date in the packet (Feb. 3) did not provide the required 21‑day bidding cycle. The bid opening was corrected to Wednesday, Feb. 19, and that change has been entered in BidSync and outbound contractor materials. Jesse said there are four deduct alternates in the solicitation to give pricing flexibility if construction costs require scope adjustments; alternates include (1) removing an operable partition in the large training room, (2) substituting a less expensive restroom partition material, (3) lowering tile height on non‑wet restroom walls, and (4) removing a decorative breezewall at the employee lounge.
Board members asked about the construction timeline; staff estimated roughly eight to nine months for construction. The motion to approve plans and advertise for bids passed by electronic vote.
