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Rockdale County commissioners ratify series of contracts, grants and purchases; approve volunteers and declare surplus

2137990 · January 14, 2025

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Summary

At its Jan. 14 meeting the Rockdale County Board of Commissioners approved a slate of budgeted contracts, grant acceptances and requisitions — including water, cybersecurity and fleet purchases — appointed volunteers to the board of adjustment and voted to enter executive session on personnel and litigation.

The Rockdale County Board of Commissioners on Jan. 14 approved a package of budgeted contracts, grant acceptances and requisitions affecting water infrastructure, cybersecurity, fleet, and other county services, and confirmed volunteer appointments to the board of adjustment. Commissioners also ratified an informal resolution agreement with the U.S. Environmental Protection Agency and voted to enter executive session to discuss personnel and pending litigation.

The board approved multiple items by voice vote with motions recorded as "all in favor, say aye." Several items were presented as budgeted and ratified or approved during the meeting. Finance director Azaria and department directors answered brief clarifying questions on specific items, including costs and contract terms.

Votes at a glance

- Item 2025-01, 2025-02, 2025-03: Contracts related to Council of Accountability Court Judges (de-obligation related to a vacancy). Motions to approve carried by voice vote (all in favor). - Item 2025-04: Pinnacle Maintenance LLC — change order No. 2 to landscape and grounds maintenance contract (adds two sites, adds monthly costs: $400 for West Circle parking lot; $1,300 for restorative justice complex; renews term through Dec. 13, 2025). Approved. - Item 2025-05: Volunteer appointments to the Board of Adjustment — Dr. Weinstein (term through Feb. 1, 2027), Leslie Lambert (term through Feb. 1, 2026), Maury Wilson (term through Feb. 1, 2027). Approved. - Item 2025-06: Ratification of an informal resolution agreement with the U.S. Environmental Protection Agency related to nondiscrimination obligations under Title VI and EPA implementing regulations; submitted for ratification and carried. Finance and executive staff said costs are budgeted for education, staffing and complaint coordination. - Item 2025-07: Weinstein Group Inc. d/b/a Brightwell Talent Solutions — on-demand executive search services (fee: 10–15% of compensation plus $2,500 per search; 24-month term). Approved. - Item 2025-08: Vortex Services LLC — housing authority sewer replacement (amount $484,957.50; bond at 11.5% noted as $7,274.37; one-year term). Approved. - Item 2025-09: Georgia Environmental Finance Authority — drinking water state revolving fund loan change order No. 1 (extend contract term to Dec. 2025, loan amount noted $155,000). Ratified. - Item 2025-10: GEMA state and local cybersecurity grant acceptance ($69,650; 10% match $6,965; term Oct. 1, 2024–Sept. 30, 2025). Ratified. - Item 2025-11: GEMA federal fiscal year cybersecurity grant application (presented as $125,000 with 30% match $37,500); clerk and staff corrected fiscal-year labeling in the record to fiscal year 2024. Approved as presented with correction. - Item 2025-12: GEMA gang activity prosecution grant — sheriff’s office ($38,877; 0% match; term Sept. 24, 2024–May 15, 2025). Approved. - Item 2025-13: Requisition to General Services for Benchmark Management — judicial administrative complex civil and utility inspection services ($90,750; JCPFA bond funded). Approved. - Item 2025-14: Fleet requisition for Akins Ford Dodge — 5 pursuit SUVs (2025 Dodge Durango AWD); amount $243,042.80; ratified; staff said vehicles were available on the lot and requested due to an emergency need. - Item 2025-15: Requisition for demo patrol vehicles (HG2 Emergency Lighting) — two demo units (2023 Dodge Durango and 2023 Ford Interceptor), amount $99,870; ratified. - Item 2025-16: Williams Fire Apparatus — repair to Engine 9 transfer case ($21,202.02). Approved. - Item 2025-17: Delta Municipal — meters and supplies ($19,427.42). Approved. - Item 2025-18: Ferguson Water Works — ductile iron and supplies ($46,825.21). Approved. - Item 2025-19: Benchmark Management — stormwater plan-review services for 2025 ($100,000). Approved. - Item 2025-20: Carahsoft — Armis enterprise technical support ($86,250.10). Approved. - Item 2025-21: Tyler Technologies — Odyssey annual maintenance and support ($62,002.40; 5% increase from 2024). Approved. - Item 2025-22: Schneider Geospatial LLC — qpublic.net website hosting ($18,504; 5% increase from 2024). Approved. - Item 2025-23: Surplus equipment declared from multiple offices (Superior Court, Juvenile Court, Parks & Recreation Senior Services, General Services, Assessor’s Office). Approved.

Commissioners also approved the agenda and minutes earlier in the meeting, and appointed Chair Janice Van Ness to a Conyers Rockdale Economic Development Council volunteer appointment. The board voted unanimously to move into executive session to discuss personnel and pending and threatened litigation.

Discussion and clarifications recorded during the meeting were brief and procedural. Director Hamrick explained that fleet vehicles were obtained from Akins Ford Dodge because they were available on the lot for an urgent need; Executive Director Holmes and Finance Director Azaria provided budget clarifications for the EPA agreement and other grant-funded items.

No roll-call vote tallies with member-by-member votes were read into the record; motions were carried by general voice vote unless otherwise noted in the minutes.