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Committee approves resolution to expand village mobile-device policy; sends measure to Feb. 3 board meeting
Summary
The Machesney Park Administration and Finance Committee on Jan. 21 voted to advance Resolution 04R25, which would add two staff positions to the village's mobile-device standard operating procedure. The committee also approved minutes and a $396,678.45 warrant.
The Machesney Park Administration and Finance Committee on Jan. 21, 2025 approved a resolution to revise the village's mobile-device policy, adding two staff positions to the list of roles deemed to require a village-provided device or reimbursement for personal-device use. The committee also approved the minutes from its Jan. 6 meeting and a warrant payment of $396,678.45.
A village staff member told the committee that the village provides mobile devices to employees who use them for daily village business or reimburses employees who use personal devices. "Staff recommends a motion to approve Resolution 04R25, revision to standard operating procedure mobile device policy as presented," the staff member said, explaining the update would make additional positions available outside the normal workday to further village business.
The revised procedure in the meeting packet would add two positions by title: Community Development and Business Building Coordinator and Management Analyst. The staff member characterized the change as a response to evolving village needs and recommended approval by resolution so the full board is aware of the proposed change.
Committee members voted to approve Resolution 04R25 by voice vote; the motion carried and the committee chair said the resolution will move to the Feb. 3, 2025 village board meeting for final consideration. The committee also approved the Jan. 6, 2025 minutes and a warrant in the amount of $396,678.45 by voice vote; individual board member votes were not recorded in the committee transcript.
There was no discussion on the resolution after the staff presentation and no public comment at the meeting. The village provided no additional detail in the committee discussion about funding sources, expected costs of device purchases or reimbursements tied to the added positions, or an effective date for the policy change; those items were not specified in the committee packet excerpted during the meeting.
