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Spokane County goes live on Workday financials; payroll/HCM phase set for summer 2025
Summary
County staff reported Jan. 21 that Workday financials launched for 2025 transactions; departments are using training materials and daily office hours as accounts payable and backlog processing continue. Payroll and human-capital management are scheduled for later in 2025.
Spokane County staff told commissioners Jan. 21 that the county launched Workday financials for 2025 transactions and that PeopleSoft was frozen for fiscal-year cutover.
Key points: Financial modules went live Jan. 2025; PeopleSoft was closed to new 2025 entries as of Dec. 31, 2024. Departments had several training sessions during January and a daily office-hours help line was established for user support. County staff emphasized delegation controls and earlier expenditure approvals now built into Workday to improve transparency and reduce downstream payroll/reimbursement complexity.
Backlog and timing: Staff said the treasurer and auditor teams were prioritizing payments and district reimbursements; a backlog exists from the transition blackout and staff estimated 4–6 weeks to work through many items. Commissioners asked for a status update in two weeks from the auditor/treasurer teams specifically about district and external-payee payments.
Next phases: Human-capital management and payroll are scheduled to go live in summer 2025. Adaptive planning (a replacement for Questica) and learning/performance modules are staged for the later phases of the rollout.
Ending: Staff requested commissioners remind department heads to allow flexibility for employees supporting the implementation; change-management resources (trainings, recorded sessions and a SharePoint site) are available.
