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Select Board approves several financial policies, personnel changes and appointments
Summary
At the meeting the Select Board approved multiple updated financial policies, accepted a Harvard donation, approved personnel and commission appointments, and approved items from the consent agenda; other procurement and reconciliation policies were held for further review.
The Select Board approved a package of financial and administrative items after several hours of discussion and review.
Major approvals (motions passed unanimously unless noted): the board approved an updated Forecasting Policy; an Indirect Cost Allocation Policy (applies to existing and any future enterprise funds); an Other Post-Employment Benefits (OPEB) funding policy; a Special Purpose Appropriations policy; and a Tailings (unclaimed checks) policy. The board also approved an updated job description for the Assistant Town Accountant.
In consent-agenda business, the board approved three consent items (consent items C, E and F on the posted agenda). The Select Board accepted a $50,000 payment from Harvard connected to an archival and records-storage arrangement and amended the town’s agreement with that partner going forward.
Appointments and personnel actions approved at the meeting included the appointment of Kathleen (Katie) Berry to the Southborough Housing Authority for a term expiring Jan. 20, 2030; and the appointment of Chris LeRoi (recorded in meeting as Chris Leroy) as town Tree Warden. The Select Board also approved an appointment to the Affordable Housing Trust (see separate article) and acted to replace the former SHOPC seat on the Community Preservation Committee with the Affordable Housing Trust.
The board held several policy drafts for further work: procurement and conflict-of-interest language, reconciliation timing and revenue turn‑over procedures were held at the request of the town administrator and finance staff for further edits. The Select Board also deferred final action on a debt-management policy and requested additional review before voting.
The board scheduled a follow-up to complete remaining policy work and asked staff to prepare any articles for town meeting if policy changes require voter action.
