Atoka Municipal Golf Authority approves minutes, accepts superintendent report and OKs December purchase orders

The Atoka Municipal Golf Authority approved the minutes of its previous meeting, accepted the superintendent’s report and authorized payment of December purchase orders during a meeting recorded in the transcript.

The superintendent, identified in the transcript as Mister Gregor, reported on maintenance and equipment work at the municipal golf course. Gregor said pump houses have been insulated and sliding doors installed, temporary tarps were placed on greens during recent cold spells, and a tree-thinning plan is under way beginning with dead trees and trees close to tee boxes and greens. He also said a dozer had been started and that staff planned to harvest topsoil from a nearby hill once hydraulic fluid issues are resolved.

Why it matters: the votes authorize routine financial and operational oversight and the superintendent’s description of work on pumps, greens and equipment frames near-term maintenance and modest capital decisions for the course.

Trustees and staff discussed equipment and operating items raised in the superintendent’s report. Key points included: - Golf carts: Gregor said 10 carts have new batteries; trustees asked staff to compile data on cart performance and costs so the board can consider replacing the worst units first and evaluate switching from lead-acid to lithium batteries. Members discussed reported price points mentioned in the meeting — a lithium battery priced at about $699 and a charger of about $200 were cited by participants — and the possibility of using a line of credit for the replacement if the board approves after reviewing formal cost data. - Tarps: the supplier for course tarps missed promised delivery windows, and trustees directed staff to pursue a firm delivery date or cancel the order and re-source if necessary. Gregor described repeated attempts to contact the tarp supplier dating back to September; the supplier reportedly did not place the order until November and has not provided a reliable delivery date. - Grounds work: trustees discussed burning piled brush where feasible but emphasized coordinating with city hall and law enforcement and taking precautions to prevent escapes; they also discussed plans for pre-emergent spraying and fairway treatment when weather allows.

Votes at a glance - Motion to approve the minutes of the meeting of Dec. 16, 2024 — outcome: approved (roll call: Mister Henderson: Aye; Mister Armstrong: Aye; Mister Burridge: Aye; Mister Kathy: Aye). (Evidence: transcript blocks beginning at the agenda and the roll call.) - Motion to accept the superintendent’s report — outcome: approved (roll call: Mister Armstrong: Aye; Mister Henderson: Aye; Mister Burrows/Burridge: Aye; Mister Kathy: Aye). (Evidence: superintendent report beginning at the transcript segment for the superintendent.) - Motion to approve payment of purchase orders for December 2024 — outcome: approved (roll call: Mister Henderson: Aye; Mister Armstrong: Aye; Mister Burge/Burridge: Aye; Mister Kathy: Aye). (Evidence: agenda item on purchase orders and subsequent roll call.)

The board directed staff to prepare cost analyses and formal agenda items for future meetings on: golf-cart battery replacement (including estimated costs and an implementation plan), a tarp re-order or supplier change if required, and an inventory and plan for any proposed equipment purchases. Trustees also asked staff to bring updated inventory records for clubhouse retail items and for ongoing discussion items to return to a subsequent meeting.

The meeting ended with no additional formal action on maintenance beyond acceptance of the superintendent’s report and the three votes listed above.