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County auditor: surprise year‑end cash counts found no exceptions in most offices
Summary
At the Jan. 13 meeting the county auditor reported unannounced year‑end cash counts in several elected offices and said staff cooperation led to no exceptions identified; a few offices were missed due to timing and will be followed up.
The Callahan County auditor reported results of unannounced year‑end cash counts to the commissioners court on Jan. 13, saying auditors visited several elected offices and “found no exceptions.”
The auditor said the county performed surprise cash counts in many offices right before the end of the calendar year, matching cash on hand to daily records. “We were able to visit the county clerk, district clerk, JP 1, JP 3, treasurer and tax assessor's office,” the auditor said, adding staff were cooperative and the visits produced no exceptions.
One justice of the peace office (JP 4) was not inspected because it closed early for the holidays; the auditor said the sheriff's commissary funds and the remaining office will be scheduled for follow‑up. The auditor also described procedures followed when an elected official left office at year‑end: auditors were present Dec. 31 to verify transfer of funds and records at the tax assessor’s office and said staff (identified as Tammy and Debbie in the meeting) assisted with the closeout.
Commissioners did not ask for further action beyond documenting the audit results in the meeting record.
The auditor described the cash‑count process as matching each office’s cash on hand to what records showed it should have for the day; the auditor noted that offices differ in transaction types and volume, with the tax assessor and treasurer handling larger sums than some other offices.
