Task force moves to run quarterly/as-needed meetings, prioritizes subcommittee work and stakeholder lunch

Members of the African American Equity Restoration Task Force discussed reorganizing meeting cadence and subcommittee structure to increase community engagement and reduce unnecessary full task force meetings. A task force member called for a motion to change regular meetings from monthly to quarterly or "as needed"; another member seconded that motion during the meeting, but no vote outcome was recorded in the transcript.

Participants said the goal of the change is to allow subcommittees more time to work between full task force meetings and to open Mondays for stakeholder events and community engagement. A task force member said committee leaders would call meetings as needed, and that some Mondays would be reserved either for the quarterly full meeting or for substitute meetings when subcommittee work is scheduled.

Organizers also discussed intake procedures for subcommittees, where intake forms will be posted, liaison roles between task force members and subcommittee chairs, and a proposed template for subcommittee meetings so those groups produce actionable recommendations rather than informal roundtables. The task force noted a stakeholder lunch scheduled for Feb. 23 to engage community members and subject-matter experts; members were encouraged to attend.

A member clarified the intent: the change is not intended to reduce oversight but to prioritize formal votes and recommendations from subcommittees that will subsequently come before the full task force for approval. The meeting concluded with agreement to develop clear role descriptions for subcommittee leads and to share templates and expectations with potential subcommittee participants. No formal implementation date for the change in meeting cadence was recorded during the meeting.