At the end of the agenda the Sparks Planning Commission discussed possible amendments to its rules of procedure and took a series of administrative votes.

Legal counsel Brandon Sendahl reviewed the annual rules‑of‑procedure item and said staff had no formal amendments to propose but solicited commissioner input. Commissioners focused discussion on defining excused vs. unexcused absences, notification timing, and whether individual commissioners may meet privately with applicants. The commission directed staff to draft specific redlines reflecting the discussion: define an unexcused absence as an absence without advance notice to the commission secretary/chair, clarify that notification of planned absences should occur no later than the prior meeting (or in practice at least 14–28 days before the next scheduled meeting), and to include language limiting 1‑on‑1 meetings with applicants and directing applicants to the public study session or the public hearing to preserve transparency. Commissioners asked staff to return proposed rule text at the February 20, 2025 regular meeting.

A motion was made to continue the rules‑of‑procedure item to the regular Planning Commission meeting on Thursday, Feb. 20, 2025; the motion passed.

On other administrative business, the commission appointed Carl Niebuhrlin as its representative to the Regional Road Impact Fee Technical Advisory Committee (RIF TAC) for 2025. Commissioner Reid moved and Commissioner Kramer seconded the appointment; the motion passed.

The commission then held officer elections for 2025. Commissioner Kramer moved to elect Mike Rawson as Planning Commission chair for the 2025 calendar year; Commissioner Niebuhrlin seconded and the motion passed. Commissioner Kramer also moved to elect Ricky Rodriguez Elkins as vice chair for 2025; Commissioner Niebuhrlin seconded and the motion passed. The commission recorded the votes as passing in the meeting transcript; a roll‑call tally is not provided in the audio record.