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Johnson County to formalize MedAct co‑locations in two Olathe fire stations with one‑time payments
Summary
Johnson County staff presented proposed five‑year license agreements for Johnson County MedAct to co‑locate at two Olathe fire stations (Station 52 and Station 53). The agreements include one‑time payments of $174,233 and $196,697; staff described the costing methodology and answered questions about renewal and historical practices.
Scott Sayer, a Johnson County MedAct representative, told the board at the Jan. 16 agenda review that the county is seeking to formalize license agreements that allow MedAct to co‑locate at two Olathe Fire Department stations. The agreements cover Station 52 (1725 N. Renner) and Station 53 (14940 W. 143rd Street). Each agreement would grant MedAct use of designated space for personnel, ambulance response vehicles, equipment and supplies for a five‑year term commencing Feb. 1, 2025. The proposed one‑time payments are $174,233 for Station 52 and $196,697 for Station 53.
Sayer said the county developed a costing methodology with the facilities department that accounts for space utilization, operating expenses and market rates to produce a consistent formula across co‑located stations. He said the county currently co‑locates with six municipal fire departments and two fire districts (eight total co‑locations) and has historically moved from informal "handshake" arrangements to written agreements with fees to provide rights to the space and allow MedAct to plan operations.
Commissioners sought more detail about the costing methodology and whether the pricing is based on administrative policy. Staff said the methodology is an administrative standard and that the one‑time fee covers the five‑year term; if the county and a city agree to renew, the fee would be recalculated based on market rates at that time. Commissioner Haynes pointed to an exhibit showing a $5.20 per‑square‑foot capital replacement allowance for Station 53; staff confirmed capital replacement and inflationary factors are included in the cost spreadsheets.
Paul Davis, appearing for MedAct operations, said the shift to written agreements was driven in part by growing operational costs and the need to secure long‑term facility rights so MedAct would not be asked to vacate informal space. Director-level staff said facilities and legal review deployment and lease‑vs‑build decisions for each location; in at least one prior case the county purchased and refurbished a station after evaluating options.
The presentation and discussion took place at the agenda review; commissioners asked staff to provide additional detail on the costing formula prior to final action. No formal vote was recorded in the Jan. 16 transcript; both license agreements were placed on the board’s upcoming business session agenda for final consideration.
